How to Create a Calendar in Excel

Setting Up Your Excel Sheet for the Calendar

Before creating a calendar in Excel, you need to prepare your spreadsheet to accommodate the dates and details you want to include. Start by opening a new Excel workbook and creating a blank sheet. Next, you’ll want to adjust the row and column sizes to fit your needs. You can do this by selecting the entire worksheet or specific rows/columns and adjusting the height/width using the “Format” menu.

Once your sheet is set up, you’ll need to determine the time frame you want your calendar to cover. This could be a monthly, quarterly, or yearly calendar. Set up the appropriate number of columns and rows for your chosen time frame.

You can also add titles or labels to your calendar by merging cells and adding text. For example, you could merge the top row cells and add the title “2023 Calendar” or merge a row of cells for each month and label them with the appropriate month name.

By taking the time to set up your Excel sheet properly, you’ll make it easier to create a functional and aesthetically pleasing calendar.

Entering Dates and Holidays

Once your Excel sheet is set up for your calendar, it’s time to start entering dates and holidays. To enter dates, simply select the cell for the date and type in the date in the appropriate format. Excel will recognize it as a date and format it accordingly.

To add holidays, you can create a list of holidays in a separate sheet or in a column next to your calendar. Then, you can use Excel’s conditional formatting to highlight the cells corresponding to holidays. For example, you can select all cells corresponding to holidays and use the “Conditional Formatting” menu to change the background color to red or add a holiday icon.

Another option is to use Excel’s built-in holiday calendar. To do this, select the cell for the date and click on the “Date” drop-down menu in the “Home” tab. Select “More Number Formats” and then click on the “Custom” category. Under “Type,” you’ll find a list of pre-built date and time formats, including a “Holiday” format.

By adding dates and holidays to your Excel calendar, you’ll create a useful tool that can help you keep track of important events and deadlines.

Formatting Your Calendar

Once you’ve entered all the necessary dates and holidays, you can start formatting your calendar to make it easier to read and more visually appealing. Here are some tips for formatting your Excel calendar:

  1. Add borders: Select the cells for your calendar and add borders using the “Borders” option in the “Home” tab. This will make it easier to distinguish between days and weeks.

  2. Use color: Highlight important dates or events by changing the background color of the corresponding cells. You can also use color to differentiate between weekends and weekdays.

  3. Adjust font size and style: Make sure your calendar is easy to read by adjusting the font size and style. You can also use bold or italic text to highlight important information.

  4. Merge cells: If you want to create a title or label for your calendar, you can merge cells to create a larger cell for the text. To do this, select the cells you want to merge and click on the “Merge & Center” option in the “Home” tab.

  5. Add images: You can add images or icons to your calendar to make it more visually appealing. For example, you could add a small icon for each holiday or use images to represent events.

By formatting your Excel calendar, you’ll make it easier to use and more visually appealing, which can help you stay organized and on top of your schedule.

Adding Events and Reminders

One of the great features of creating a calendar in Excel is the ability to add events and reminders. Here’s how to do it:

  1. Select the cell for the date you want to add an event or reminder to.
  2. Click on the “Insert” tab and select “Comment.”
  3. Enter the details of the event or reminder in the comment box.
  4. Resize the comment box if necessary by dragging the corners.
  5. To view the comment, hover your cursor over the cell.

You can also use conditional formatting to add reminders to your calendar. For example, you could use conditional formatting to highlight cells in red if a deadline is approaching or to add a reminder icon for a specific event.

Another option is to create a separate sheet for events and reminders and link the relevant cells in your calendar to the event sheet. This can make it easier to keep track of all your events and reminders in one place.

By adding events and reminders to your Excel calendar, you’ll create a powerful organizational tool that can help you stay on top of your schedule and meet your deadlines.

Printing and Sharing Your Calendar

Once you’ve created your Excel calendar, you may want to print it out or share it with others. Here’s how to do it:


  1. Select the cells you want to print.
  2. Click on the “Page Layout” tab.
  3. Click on “Print Area” and select “Set Print Area” to specify the area you want to print.
  4. Adjust the page orientation, margins, and scale as needed using the “Page Setup” options.
  5. Click on “Print” to print your calendar.


  1. Save your Excel calendar as a PDF or image file.
  2. Attach the file to an email or share it on a cloud storage service like Google Drive or Dropbox.
  3. If you want to share your calendar with others who use Excel, you can share the Excel file itself. Just make sure to give them permission to edit or view the file as needed.

By printing and sharing your Excel calendar, you can make sure you always have access to your schedule, whether you’re at your computer or on the go.

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